Enhanced Business Solutions was used by the town in previous years and board members and the pubic at the time were provided with monthly reports from the software making it insanely easy to obtain an actual copy of an Enhanced expense and revenue report from a previous year and compare. A photo of the spread sheet the Supervisor sent out as a report, and what an actual report looks like are attached for you to see.
More concerning that the Supervisor tried to provide the Board information that was obviously created by her office is what her report actually says. That is where the real concerns should be. Was it wrong to try to pass off a spreadsheet as an accounting system report, yes. But what is worse is that the Supervisor sent out in her own spreadsheet that there is $154,000 in tax dollars that we all paid this year missing form the highway department. The tax collector paid her the money, but according to her she did not put it in the highway. Where is it? Does anyone truly know? At this point it is hard to say.
That was the first line of her report. The second says that she received the payment from the County for the winter road maintenance and that she deposited it in the Consolidated fund. Not the Highway fund. After all the insistence last year by the Board that a separate bank account be created for the highway. -which the Supervisor opened last year – why would she take the money paid by the County to the Highway and put it in a completely different bank account. And then a month later transfer it to the highway where it should have been all along and never telling the Board about it even thought the Board is required to approve transfers. The most logical reason is that in January when she said the Town had plenty of money but that was not actually the case and the consolidated was short funds, so she used the highway money to cover the shortage until the sales tax money came in before transferring the money back.
Next, we find – or don’t find – the CHIPS money. We were all told the highway was reimbursed approximately $300,000 in CHIPS funds which should have been returned to the Highway fund. Yet nowhere on the Supervisor’s record of revenues do we see that money going into the Highway. Each year the Highway spends the money and the State reimburses them. If the money did not go back to the Highway – which – is what the Supervisor’s report says, where did it go? And how can the highway pave this year if the money isn’t in the Highway Account?
There are many, many more financial issues in the Supervisor’s spreadsheet. The highway budgeted for Social Security expenses, health care expenses, overtime and payroll, yet according to the Supervisor she is not paying them out of the Highway budget. The abstracts say these expenses are being charged to the Highway, yet this spreadsheet says the Supervisor either paid them out of a different bank account (i.e. the consolidated account, not the Highway account) or there is no indication what account she paid them out of other than her showing us she is not paying it out of the Highway account.
That means other bank accounts will be short funds. If you write a check out of one bank account but record it as an expense in a different bank account, your books will never balance. End of story. Best case scenario for the taxpayers is that the Supervisor made this spreadsheet up out of whole cloth. The worst-case scenario is that her spreadsheet is true. Because if what she sent out is true not only is she refusing to tell the Board and the public about the fees or penalties regarding the now overdue BAN, about how much the BOND payments will raise the taxes, but then we also have over $150,000 in taxes unaccounted for, $300,000 in State reimbursement who knows where, bank accounts being depleted for other funds, and books that can not balance. And all this is just the Highway Fund. What about the general fund? If ever were there a time to be honest & transparent, to make the financial information available this is the time. If the Supervisor refuses to provide any information, or to provide accurate information there is no way to know the true financial picture of the town. This isn’t Cynthia Hyde’s money. It’s our money. We work too hard to have someone drive us into bankruptcy just because they want to have some petty fight with the Board. Everyone works with people they don’t like. She needs to get over it and do her job – provide accurate information so we know what’s going on and the Board can do its job.